However, considering the aggressiveness of hackers and virus developers in the present world, protecting data on your system is easier said than done. In such a situation, what is the best way to keep your accounting data safe?
There are two options for procuring an accounting software programme. First, you can pay the licensing fee for accounting software and download it from the Internet. Second, you can use a cloud accounting software. Between the two, cloud accounting software is much safer.
Network is safer
By choosing a cloud accounting software, you do not store data in your computer hardware. This in itself is a huge advantage in terms of security. Network is safer because it is created by multiple computers and each computer has its security in place. So, a criminal trying to hack into the network cannot get access to data unless he breaks the defences of all the computers.
This kind of multi-system security makes cloud accounting much safer than downloading because when you download, a hacker has to break into only one computer – yours, which unfortunately might not be very tough for an accomplished criminal.
No leeway for illegal entry during data transfer
Accounting is usually a team job. When you use downloaded software, you restrict it to your computer. So, if you want to share details of your part of the accounting job, you need to either mail the files to others in the team or supply hard copies. This kind of data sharing provides leeway for hackers to access your data.
When you use cloud accounting software, you can give access to multiple administrators and all of them can use the platform simultaneously for collaborative work. There is no transfer of data as such. So, your accounting information remains more secure. However you do need to make sure that everyone protects their password and doesn’t make it easy for people to guess.
Professional security measures
Data centres and servers that host cloud accounting software are robustly secured by professional security measures. These measures are much more secure than the ones you use on your computer. Also, professionals are always alert about security breaches. So, you can be assured about round the clock security for your accounting data stored on the cloud. Moreover, the service providers update the security software regularly, thereby enhancing the safety of your data.
Data recovery and backup
Opting for cloud accounting software is better and safer than downloaded software because when you are on the cloud, data backup is more robust. Also, since the data is not restricted to one computer, you don’t lose all of it if the system crashes or a natural disaster damages it. On the cloud, recovery is easier.
So, when you compare downloads with cloud accounting software, the cloud does present a much safer picture.